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Office of the Election Supervisor for the International Brotherhood of Teamsters

October 5, 1998




Kim A. Shanahan

October 5, 1998

Page 1


Kim A. Shanahan

727 Lockhaven Drive

Pacifica, CA 94044


Michael J. McLaughlin


Teamsters Local Union 856

185 Berry Street, Suite 3510

San Francisco, CA 94107


Hoffa-Mack Campaign

3295 Monika Lane

Hayward, CA 94541


Bradley T. Raymond, Esq.

Finkel, Whitefield, Selik,

  Raymond, Ferrara & Feldman

32300 Northwestern Highway

Suite 200

Farmington Hills, MI 48334

James P. Hoffa

2593 Hounds Chase

Troy, MI 48098


Arthur Z. Schwartz, Esq.

Kennedy, Schwartz & Cure

113 University Place

New York, NY 10003


Frank Fitzmaurice

Northwest Administrators

1400 Fashion Island Boulevard, #1400

San Mateo, CA 94402


Tom Leedham Campaign Office

P.O. Box 15877

Washington, DC 20003

Kim A. Shanahan

October 5, 1998

Page 1


Re: Election Office Case No. PR-209-LU856-PNW




Kim Shanahan, a member of Local Union 856 and a candidate for International office on the Tom Leedham “Rank and File Power” Slate (“Leedham Slate”), filed a pre-election protest pursuant to Article XIV, Section 2(b) of the Rules for the 1995-1996 IBT International Union Delegate and Officer Election (Rules) against Northwest Administrators in San Mateo, California and the Hoffa Unity Slate (“Hoffa Slate”).  Ms. Shanahan alleges that on

Kim A. Shanahan

October 5, 1998

Page 1


August 4, 1998, she went into Northwest Administrators and posted campaign literature supporting the Leedham Slate on the bulletin board in the break room, but when she returned on August 5, the campaign literature was defaced with stickers supporting James P. Hoffa, a candidate for general president.  The protester additionally alleges that while in the break room at Northwest Administrators on August 4, she observed a display of Hoffa hats with a sign indicating that they were for sale for $15.00. 


Frank Fitzmaurice, the manager of Northwest Administrators responds that Ms. Shanahan is not an employee and therefore had no business entering the company premises without permission.  While employees are allowed to post campaign materials on the bulletin boards, there is no such right for non-employees.  As to the sale of Hoffa campaign materials,

Mr. Fitzmaurice states that employees have been allowed to sell items for fund raising in the break room and that he did not understand this to constitute an improper employer contribution under the Rules.


The Hoffa Slate responds that it does not condone the destruction of another candidate’s campaign materials.  As to the sale of Hoffa campaign material, it states that this was not sanctioned by Mr. Hoffa or the Hoffa Slate.


This protest was investigated by Adjunct Regional Coordinator Paige Keys.


There is no dispute as to the facts.  Northwest Administrators handles pension administration.  On August 4,  the protester entered the premises of Northwest Administrators without advising anyone and proceeded to the break room where she posted Leedham Slate campaign literature on the bulletin board.  There was Hoffa campaign material on the bulletin board.  She moved some items to the side to make room, and posted the Leedham literature.  While in the break room, the protester noticed Hoffa hats on a table with a sign reading $15.00.  The protester stated that other campaign materials supporting Mr. Hoffa were available such as bumper stickers.  In order to get to the break room, the protester had to pass through the reception area where there is a receptionist and a sign-in sheet and through a long office with about 60 people working. 


Northwest maintains a relaxed policy on posting of personal notices and campaign literature by employees on the bulletin boards.  There is no evidence as to whom defaced the Leedham campaign literature that the protester posted.  The shop steward Mary Bright did not see Ms. Shanahan post the campaign literature, but noticed the literature sometime on

August 4 or 5.  She also noticed at the same time that it had been defaced with Hoffa stickers and attempted to remove as many of the stickers as possible. 


Mr. Fitzmaurice stated that employees have sold a variety of items in the break room including Girl Scout cookies and soccer team candy bars.  When advised that it was a violation of the Rules to sell items supporting a candidate or slate in the International officer election on employer premises, Mr. Fitzmaurice replied that this was not the intent of Northwest Administrators to violate the Rules.  In a subsequent conversation, Mr. Fitzmaurice advised the  investigator that Northwest Administrators had changed its policy and employees were no longer permitted to sell any items in the break room.

Kim A. Shanahan

October 5, 1998

Page 1


I.  Access Inside Employer Premises


The Rules at Article VIII, Section 11(d) only permits campaigning by non-employees inside an employer’s facility if it is established that there is a pre-existing right to do so.  Thus, that section states, in pertinent part: “[N]o restrictions shall be placed upon candidates’ or members’ preexisting rights to solicit support, distribute leaflets or literature . . . on employer . . . premises.”  If there is no pre-existing right, non-employees are not permitted inside employer facilities.  If a pre-existing right is created, “[s]uch facilities and opportunities shall be made available to all candidates and members on a nondiscriminatory basis.”


While Article VIII, Section 11(e) of the Rules creates a limited right-of-access to IBT members and candidates to distribute literature and seek support for their campaign in any parking lot used by union members to park their vehicles in connection with their employment, that section specifically states that “[n]othing in this Subsection shall entitle any candidate or other Union member to access to any other part of premises owned, leased or operated or used by an employer . . . .”


Here, there is no evidence of a pre-existing right for non-employees to post campaign literature inside the employer’s premises.  Indeed, Ms. Shanahan entered the premises without seeking permission or signing in.  Nevertheless, Mr. Fitzmaurice stated to the investigator that if Ms. Shanahan had asked to post the campaign materials on the bulletin board, Northwest Administrators would have permitted her to do so.  Therefore, Northwest Administrators has agreed that non-employees desiring to have campaign literature posted should give the materials to the receptionist and Mr. Fitzmaurice will post the materials, giving equal access to all candidates.  Moreover, if the protester desires to return with campaign material, she should sign in at reception and she will be escorted to the break room where she will be permitted to post campaign literature. 


II.  Defacement of Campaign Literature


The Election Officer has consistently held that the removal or defacement of properly posted campaign literature is a serious violation of the RulesSee Amodio, P-1073-LU182/317-PGH (November 20, 1991); Teller, P-945-LU741-PNW (October 14, 1991); Fleeger, P-876-LU988-SOU (September 11, 1991); Blake, P-767-LU439-CSF (July 1, 1996).  Thus, the Election Officer finds that the defacement of the Leedham campaign literature indicates a violation of the Rules.


Kim A. Shanahan

October 5, 1998

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However, the Election Officer's investigation did not reveal the identity of the violator or violators.  Therefore, the Election Officer does not attribute the defacement to Northwest Administrators or any employee member or individual who works there.  That defacement, however, was a serious violation of the Rules.  To inform members of their posting rights and to warn members and other persons of the serious nature of removing or defacing such postings, the Election Officer will order the posting of an official notice, in the remedy section of this decision, explaining such rights and responsibilities.  All persons at Northwest Administrators are hereby put on notice that interference with posting rights will not be tolerated.


III.               Employer Contribution


The protester argues that Northwest Administrators violated the Rules by permitting employee/members to sell Hoffa paraphernalia inside the break room.  Mr. Fitzmaurice stated that Northwest Administrators has consistently permitted its employees to sell items for charity and other causes inside the break room.  There is no evidence that the employer is involved in the sale of such items other than permitting its employees to do so in the break room.  While the Election Officer has repeatedly held that employer contributions are strictly prohibited by the Rules, this activity does not appear to fall within that prohibition. 


As set forth in Section I, above, the Rules at Article VIII, Section 11(d) only permits campaigning by non-employees inside an employer’s facility if it is established that there is a pre-existing right to do so.  Section 11(d) specifically states:



[N]o restrictions shall be placed upon candidates’ or members’ preexisting rights to solicit support, distribute leaflets or literature . . . on employer . . . premises.  Such facilities and opportunities shall be made available to all candidates and members on a nondiscriminatory basis.


Here, it appears that there was a pre-existing right to engage in such solicitations in the break room.  Therefore, the sale of the Hoffa paraphernalia by the employees did not violate the Rules so long as Northwest Administrators had not barred other candidates from selling such merchandise on a nondiscriminatory basis. 


For the foregoing reasons, the protest is RESOLVED as to access to the bulletin board; and DENIED as to the defacement of the campaign literature and as to the improper employer contribution.


Kim A. Shanahan

October 5, 1998

Page 1


Although that part of the protest addressing the defacement of campaign literature has been denied, the Election Officer finds that defacement of campaign literature may be avoided if members are made more aware of the Rules in this regard.  Therefore, the Election Officer orders Northwest Administrators to post the attached “Notice of IBT Members Employed by Northwest Administrators” on the bulletin board on the break room.  This notice will inform members and other persons of the right to post campaign material on local union bulletin boards and "that the removal, defacement or destruction of campaign literature . . . of IBT members constitutes a most serious violation of the Rules . . ."  This Notice should be posted by October 13 and remain posted through December 3 beside the other Notice ordered in this decision.  In so doing, the Election Officer is not finding that Northwest Administrators or   or any employee member or individual who works there engaged in misconduct.


An order of the Election Officer, unless otherwise stayed, takes immediate effect against a party found to be in violation of the RulesIn re Lopez, 96 - Elec. App. - 73 (KC)

(February 13, 1996).


Any interested party not satisfied with this determination may request a hearing before the Election Appeals Master within one day of receipt of this letter.  The parties are reminded that, absent extraordinary circumstances, no party may rely upon evidence that was not presented to the Office of the Election Officer in any such appeal.  Requests for a hearing shall be made in writing and shall be served on:


Kenneth Conboy, Esq.

Latham & Watkins

885 Third Avenue, Suite 1000

New York, NY 10022

Fax (212) 751-4864


Copies of the request for hearing must be served on the parties listed above as well as upon the Election Officer, 400 N. Capitol Street, Suite 855, Washington, DC 20001, Facsimile

(202) 624-3525.  A copy of the protest must accompany the request for a hearing.






Michael G. Cherkasky

Election Officer



cc:               Kenneth Conboy, Election Appeals Master

Paige Keys, Adjunct Regional Coordinator






You have the right to participate in campaign activities on behalf of candidates for International Officer in the IBT.


You have the right to post campaign material on union bulletin boards since such bulletin boards have been used in the past for similar postings.


The Election Officer has found that properly posted campaign materials have been defaced  by a person or persons unknown.


No member is to interfere with the posting of campaign material.  Members shall not remove or deface any campaign material posted on the bulletin boards.  Any such activity is a serious violation of the Election Rules.


Any protest you may have regarding your rights to engage in campaign activities or interference with those rights under the Rules should be filed with the Election Officer within the time period prescribed by the Rules.





Michael G. Cherkasky

Election Officer





This is an official notice and must remain posted through

December 3, 1998, and must not be altered, defaced or covered by any other material.